Our new Events feature has been enabled on all Pensil communities. That's right — starting today, you can now run all of your events on Pensil. A few quick highlights:
You can easily create online and IRL events, with dates, times, rich descriptions, and locations.
Easily collect RSVPs from your members
Make it easy for your members to see & join all of your upcoming events
Increase event attendance by allowing your members to add events to their calendars and receive reminders.
Events take place at a certain date and time. Common examples are community get together calls, Q&As, panels, group sessions, in-person gatherings. And you can control who views and RSVP to your community events just like lu.ma
2. Create virtual events and IRL events.
Simply add the name of the event, a description, the location. It's easy, intuitive and just works.
3. Members can easily RSVP, add your events to their calendars, and get automated reminders.
Interested in an event? You can now RSVP with a single click. No wonder we've seen our communities experience an increase in attendance once using our new events feature!
ℹ️ How to create event?
Go to the event tabs from the left sidebar, below the home & group. And click on create a button in the header
Create Event
Enter event name
Upload cover picture
Enter event description
Select the host of the event, if none selected it will the user who is creating the event as default host
Select no. of seats for the event or leave it to unlimited
Select the start and end time of the event
In case of a virtual event generate the meeting link or enter the URL of the virtual call like google meet or zoom
In case of an “at location” event, enter the location
That's it now Create an event
Invite - Once the event is created you can invite the user
Invite via URL - Copy the URL and share it with users via post or message or post it on social media
Invite by email notification - Once you share the event in a section, all the members of that section or group, an email will be sent to them with an invite to event where so they register for the event by updating their RSVP address
⚙ Edit Event - While editing the event info, you can edit everything except the meeting link of the event.
Go to event
Click on 3 dots on the event card
Select Edit
Change event info
Hit Save
Confirm if you want to notify via email about the updates to the who user have registered for the event
🔔 How event notifications work?
Systems send email notifications about the event on 3 actions
Invite user email - When you post the event in any section, every member of that section/group gets an invite email
Update event - When you updated the event info while editing the event, at the time saving you are asked to send an email notification based on that registered user receives an email about the event
RSVP mail - When user register for the event, they receive a confirmation email about their status update.
Currently, we don't send any reminder email but that's part of our roadmap and will be delivered soon
👤 How to let members host an event in the community?
By default, only admins can host or create events in the community.
You can also let your members create events in your community.
Enable this option from community settings
Go to community settings > community experience
Look for the Show and Hide feature category
Enable “Anyone can create event in the community”
That's it.
🌍 Info on timezone of the events for audience from around the world
Every community has a timezone.
By default, it is set to IST.
To change the timezone
Go to community settings > General settings
Look for the Timezone dropdown
Select your timezone
Update community
This timezone will be mentioned along with the event time. So your community members from all over the world can calculate the precise time of the event
We're already working on exciting new updates to help you level up your events:
Recurring events. Set up an event that recurs every week. or month, or day. Up to you. These could be weekly coaching groups or monthly Q&A sessions.
Let your members easily subscribe to the events calendar in their native calendar application (iCal, Gmail, Outlook, etc.) In the near future, they'll be able to automatically subscribe to all events in a space and add them to their calendar.
There are dozens of additional improvements like these on the way. We're just getting started — so stay tuned.
Go ahead and create your first-ever community event! Have questions? Drop by our community for any questions
